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2012 Amsterdam Speaker Resources
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ISEH- Society for Hematology and Stem Cells 41st Annual Scientific Meeting

Welcome to the ISEH 2012 Presenter Resource Page

Thank you for participating as a presenter for the 41st ISEH Annual Scientific Meeting. It is you, the presenters, who make the meeting a premier forum for the exchange and discussion of original and significant research advances in the area of hematology and stem cell biology. In preparing for the meeting, please use this page to help guide you along the way. We hope this information will help make your ISEH experience an enjoyable and successful one.

If you have any questions along the way, please contact the ISEH Staff at Education@iseh.org or

+1 312-673-4712.

We look forward to seeing you in Amsterdam!

-The ISEH Annual Scientific Meeting Planning Committee

Event Registration

Housing and Travel Information

Schedule of Events

Check-In

Information for Invited Presenters

Information for Short Talk Presenters

Information for Poster Presenters

Day-of Presentation

Presenting Tips

 

Event Registration

The 41st Annual ISEH Scientific Meeting will be held August 23rd- August 26th, 2012 at the Hotel Okura in Amsterdam, Netherlands. The deadline to register online is 23 August 2012 and it is strongly recommended that you register online. However, for your convenience, onsite registration will also be available.

Housing and Travel Information

The 41st Annual ISEH Meeting will be held in Amsterdam, Netherlands. . Amsterdam is known as the "Venice of the North” for its historical canals lined with floating flower markets, beautiful house boats and picturesque bridges.

The five-star, luxurious Hotel Okura is the ISEH's preferred hotel for this event. All ISEH events will be conveniently held here, as it is perfect for accommodating the compact scientific program schedule, maximizing networking time and making the most out of your time at the meeting. Please visit the Hotel Okura website to book your reservation and access more information. To receive the ISEH meeting hotel rate, please use the group code "ISEH2012

 

Schedule of Events
A complete schedule of events is available on the ISEH Annual Meeting Website.

 

Check-In
All presenters need to check in at the registration desk at least 60 minutes prior to your presentation. At that time you will receive your name badge and any relevant registration materials. Posted below are the registration hours. Name badges must be worn at all times to allow access into the ISEH sessions, exhibits and social events.

  • Thursday, 23 August 13:00-18:00
  • Friday, 24 August 08:00 – 17:00
  • Saturday, 25 August 08:30 – 16:00
  • Sunday, 26 August 08:30 – 15:30

Information for Invited Presenters

ISEH Invited Presenters are responsible for booking their own travel arrangements and will be reimbursed per his/her speaker agreement. Hotel nights will be covered, per speaker agreement, for the Okura Hotel, the ISEH official hotel. Presenters are responsible for making their own reservations and charges will be removed from the bill. We highly advise you to book your accommodations and travel soon. Please visit http://www.okura.nl/ for booking and hotel details.

When preparing your presentation for the ISEH Annual Meeting, please remember that your presentation time is 25 minutes, with 5 minutes allotted for Q&A.

AV Set-up

Each presentation room will have the following standard AV set-up:

- (1) LCD projector with screen

- (1) podium microphone

- (1) table microphone

- (1) floor microphone, in center aisle in middle of room

- Mixer

If you will be using a Mac computer, please bring the appropriate hook up for the projector. If there are any additional, specific needs, please contact us directly at Education@iseh.org .

Day of Presentation

To maximize efficiency between presentations, all Invited and Short Talk Presenters must upload their presentation materials to a designated computer the morning of their presentations. This computer will be located in room TBD. Afterwards, a member of the ISEH staff will ensure that your presentation is preloaded on the computer stationed in your presentation room.

Information for Short Talk Presenters

ISEH presenters are responsible for booking their own travel arrangements and are required to register for the meeting.

When preparing your presentation for the ISEH Annual Meeting, please remember that your presentation time is 10 minutes, with 5 minutes allotted for Q&A.

AV Set-up

Each presentation room will have the following standard AV set-up:

- (1) LCD projector with screen

- (1) podium microphone

- (1) table microphone

- (1) floor microphone, in center aisle in middle of room

- Mixer

If you will be using a Mac computer, please bring the appropriate hook up for the projector. If there are any additional, specific needs, please contact us directly.

Day-of Presentation

To maximize efficiency between presentations, all Invited and Short Talk Presenters must upload their presentation materials to a designated computer the morning of their presentations. This computer will be located in room TBD. Afterwards, a member of the ISEH staff will ensure that your presentation is preloaded on the computer stationed in your presentation room.

Information for Poster Presenters

Poster Hours are posted below. Please note when you will be able to set-up and take-down your poster.

Thursday 23 August

Poster Set-up (Odd # Abstracts Only) 14:00—18:00

Friday 24 August

Poster Viewing and Discussion (Odd Abstracts) 17:30—18:45

Poster Take-down (Odd Abstracts) 18:30—20:30

Saturday 25 August

Poster Set-up (Even # Abstracts Only) 08:00—10:00

Poster Viewing and Discussion (Even Abstracts) 18:00—19:15

Poster Take-down (Even Abstracts) 19:00—21:00

Poster Board Size

The confirmed maximum poster board size is 96 cm x 121 cm (this is 96 cm across and 121 cm long) or 37.79 inches/3.15 feet x 47.64 inches/3.97 feet. As far as length, the poster boards will be displayed vertically. Please find a visual example here.

Presenting Tips
A Scientific Program Committee member will be in contact with you to answer any questions regarding the ISEH Meeting, review your presentation, and help you to adapt your presentation to the ISEH audience.

Here are a few tips you may find helpful to remember before your presentation:

  • Determine the location of your session room. Take the time to familiarize yourself with the audiovisual equipment and review your session objectives.
  • Display the name of the presentation and your name on the beginning slide so attendees can verify that they are in the right session.
  • Keep track of the time.
  • Hold all questions until the end of the presentation. Inform attendees of this at the beginning of the presentation. It is always a good idea to repeat each question from the audience before answering so all the attendees can benefit from Q&A.
  • Remind the attendees to complete the session evaluation with a reminder slide at the end of your presentation.

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